5 Ways Electronic Document Management Impacts ROI

The influx of documents a business manages can either drive vision or clutter it. Today’s work environment is no longer confined to one office, so your documents and essential forms shouldn’t be. Implementing an electronic document management system has many benefits for a growing organization, including strengthening processes and increasing revenue. Using IST’s solution DocStor, users can gain a return on investment (ROI) in five key areas:

1. Enhancing Productivity:

Having efficiency in your workflows demonstrates efficiency in your management. In today’s workplace, accessing documents from any location is a confident mark of an operation prioritizing seamless workflows. With DocStor, scanned files are securely stored in the cloud and updated in real-time, supporting team collaboration and instant sharing of work progress, not limited to in-office days. IST DocStor easily integrates into existing infrastructures and accepts all common file types, ensuring zero hiccups in accessing files.

IST DocStor works with our Digital Mail application, which enables users to receive physical mail without having to depend on being in the office. Once scanned, mail is stored in DocStor, and a secure link is sent to the recipient, allowing access. The administrative burden of filing mail and delivering it is removed with DocStor, bringing the focus back to revenue-earning tasks.

As operations grow, finding every opportune moment for productivity keeps strategy moving forward. Document management systems remove the mundane, time-consuming task of managing paper files and create a more straightforward process for handling documents.

2. Cost-Savings:

Cost-savings drive most business decisions, and a strong document management system like DocStor highlights what’s obvious to gain and perhaps what you may haven’t considered.

On the surface, less paper equals less production and storage costs required to manage documents effectively. Brainstorming other revenue-generating initiatives for office space is already a consideration for many, and converting all files onto a cloud-based system will offer even more space to repurpose.

DocStor creates easier workflows for accessing files, reducing the time spent searching and creating a more productive enterprise. Office support can focus on core tasks instead of managing filing systems.

In the event of a disaster, having a document management system will drastically reduce the potential damage and eliminate the time lost to rebuilding. Relying on paper filing can blur the lines between compliance and function, leading to regulatory fines and the possible cost of breaches. Instead, a system like DocStor, with built-in security, will keep organizations clear of threats.